![]() As we are all based off-site, cloud storage is important. We each have our own personal areas but there is also an LKMco group area which we can all access. For file naming, the original file is given a title by the author but any amendments are added using ‘track changes’ and comments in Microsoft word. This file is then saved with the original file name plus the initials of the person who has added comments or changes. Once the original author has looked and amended the file it is saved as V2 (or V3 or whatever). In a personal capacity, I use Google Drive. I love Google Docs etc but I must say that overall I prefer the functionality of Drop Box now that I’ve used them both extensively. I’m just a bit lazy to change over my 1TB of storage to Drop Box. Sookasa – encryption in the cloudĪn important aside here is the safety of cloud storage for personal and sensitive data especially considering safeguarding and possibly the new GDPR regulations. This would also apply in a school context. Each of our laptops are encrypted for local storage and any sensitive data is stored via Sookasa who describe themselves ‘a fully integrated cloud security provider’. Slack- reducing emails and maintaining workplace banter We also use Sookasa when sending audio to be transcribed in order to increase privacy and safety. You know those emails of banter between you and your colleague where they tease you for forgetting a pupils’ name? (Maybe that’s just me and Ellie) weeeeellll, we use Slack for that. Slack is your online staff room or water cooler. It’s also the repository of the dreaded all staff email. Use Slack and watch your internal email drop. You can send texts a bit like a group What’s App and set it up by channel. We have a channel for each project with relevant members able to comment on it. ![]() ![]() This means you don’t get clogged up with messages about projects you’re not involved in and it forces you to think about who actually needs to be informed. There is also a general channel for all staff and other specialist ones, in keeping with the geeks that we are #researchchat gets a lot of love. It’s part of what helps with our professional atmosphere and creates a vibe that is warmer than the staff room culture in one or two schools I’ve worked in. Google calendar – who’s doing what and when You can also direct message individuals or groups of people – which is the online equivalent of passing notes during a meeting. Kind of a no-brainer but a shared calendar facility is really important for remote and flexible working. If you're on a Mac, there's also Pages to consider, which is Apple's free word processor.If you aren’t always on site together people need to know when you are available to catch up or be around for a meeting or training. The office suite is available for both Windows and macOS. When it comes to desktop software, there's the venerable OpenOffice, which includes a word processor as well as multiple other applications that you don't have to pay for. While it doesn't quite have the reach and range of features that Microsoft Word does-particularly when it comes to some layout formats and options for longer documents-you can access it from any computer, and sharing documents is very straightforward. There is of course Google Docs, which is completely free to use and runs inside a web browser as well as on mobile in app form. That means you don't miss out if the rest of your colleagues use Word and you don't. docx file format that Word does, and anyone you're sending to or getting files from doesn't have to know you're not using Word. It may seem like cheating to tell you to use an alternative in a guide to how to use Microsoft Word for free, but bear in mind that a lot of these alternatives are now perfectly comfortable handling the same. Google Docs can save documents in Word format.
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